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Your coworker is creating the headings for a report. What advice should you give her?
Do not use first- and second-level headings.
Strive for parallel construction within heading levels.
Use headings as antecedents for pronouns.
Review the following report excerpt, and complete the sentence.
To: Tracy Smallman
From: Diane Martinez, Rene Guzman
Date: June 8, 2009
Subject: Online Certificate Program Status Report
The following status report provides an update on the progress of the Online Certificate Program. The report includes updates on the project outline, a summary of key findings, and an overall evaluation of the project to date.
Progress Update
Phase 1 (Development) is well underway, with research phase and discovery phase milestones completed. In the last month, we completed a course pilot and collected user feedback. Key findings have directed the development of new course offerings and guided the initial development of additional content for course modules to be launched next fall.
The heading "Progress Update" might be improved to read ________
To ensure formatting does not change, how should a report be sent?
As an Excel file
As a Word file
As a PDF file
As a Power Point file
Which of the following is best used for conveying complex information quickly and clearly?
Infographics
Slide decks
Templates
Written text
Which of the following are components of an effective report heading? Check all that apply.
It occurs no more often than every three pages in a report
It is grammatically equal to other headinggs in its level
It uses creative punctuation
It is short and clear
It has punctuation correctly applied
The heading "Progress Update" might be improved to read_______ "Currently accomplished tasks"
To ensure formatting does not change, how should a report Progress Update: Phase 1 accomplishments"
As an Excel file

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anthougo

Answer:

1. I will offer the following advice for creating effective reports:

a. Make use of appropriate heading levels

b. Use parallel construction

c. Use first- and second-level headings for short reports

d. Capitalize and underline headings carefully

e. Keep headings short and clear

f. Do not use headings as antecedents for pronouns, and

g. Include at least one heading per report page when appropriate.

2. The heading "Progress Update" might be improved to read ________

"Currently Accomplished Tasks"

3. To ensure formatting does not change, a report should be sent:

As a PDF file

4. To convey complex information quickly and clearly, the best is:

Infographics

5. Components of an effective report heading include:

 

It is short and clear

Explanation:

When writing informational reports, ensure that you emphasize the facts, using appropriate formats to convey them.  But if it is an analytical report, the emphasis shifts to the reasoning process and the conclusion(s) to be drawn.  Clear and short headings, including subheadings, are important in every report.  They give reports more clarity and direction, guiding the reader appropriately.

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