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Identify which department has stewardship over the following journals, ledgers, and files.

a. Customer open order file
b. Sales journal
c. Journal voucher file
d. Cash receipts journal
e. Inventory subsidiary ledger
f. Accounts receivable subsidiary ledger
g. Sales history file
h. Shipping report file
i. Credit memo file
j. Sales order file
k. Closed sales order file

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Answer:

a. Customer open order file ⇒ SALES ORDER DEPARTMENT

This department deals with customer orders so they open the customer open order file.

b. Sales journal ⇒ BILLING DEPARTMENT.

In order the know how much to bill customers, this department does the sales journal.

c. Journal voucher file ⇒ BILLING DEPARTMENT

Journal voucher file is derived from the sales journal so it also falls under the billing department.

d. Cash receipts journal ⇒ CASH RECEIPTS DEPARTMENT

Cash receipts department are in charge of cash transactions that involve receipts so they are in charge of making the relevant journal.

e. Inventory subsidiary ledger ⇒ INVENTORY CONTROL DEPARTMENT

f. Accounts receivable subsidiary ledger ⇒ ACCOUNT RECEIVABLE DEPARTMENT

As the department in charge of transactions related to the Account receivables, this department is in charge of the ledger that records these receivables.

g. Sales history file ⇒ SALES DEPARTMENT

h. Shipping report file ⇒ SHIPPING DEPARTMENT

The shipping report file shows details of goods shipped to customers and so this falls under the responsibility of the shipping department.

i. Credit memo file ⇒ CREDIT DEPARTMENT

j. Sales order file ⇒ SALES DEPARTMENT

k. Closed sales order file ⇒ SALES DEPARTMENT

The sales department is in charge of these last two because everything that has to do with sales falls under the Sales department except for when the sale is first ordered.

The department that has stewardship over the following journals, ledgers, and files will be:

  • a. Customer open order file - Sales order department
  • b. Sales journal - Billing department
  • c. Journal voucher file - Billing department.
  • d. Cash receipts journal - Cash receipt department.
  • e. Inventory subsidiary ledger - Inventory control department.
  • f. Accounts receivable subsidiary ledger - Account receivable department.
  • g. Sales history file - Sales department
  • h. Shipping report file - Shipping department.
  • i. Credit memo file - Credit department
  • j. Sales order file - Sales department
  • k. Closed sales order file - Sales department.

It should be noted that the sales department is in charge of sales in the organization. The cash receipt department is in charge of cash transactions that have to do with receipts.

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